Finding participants

Recruiting and selecting participants

If you do not already have a group of students in mind, or you wish to cast the net wide in your community to bring people together for your Makeathon, here are some steps you can take to recruit and select participants:

  1. Define your target audience: Identify the target audience for your Makeathon. This could be students, professionals, or a mix of both. Define the level of expertise needed for participants to attend the event.

  2. Reach out to potential participants: Reach out to potential participants via social media, email, and word of mouth. You can also partner with schools, universities, and relevant organisations such as youth groups and after school programmes to reach a wider audience.

  3. Create a registration process: Create a registration process that allows participants to apply to attend your Makeathon. Collect information such as their name, contact information, and expertise level. You can also ask about their interests and what they hope to gain from the Makeathon. It’s important to also check for food allergies and any accessibility needs. 💡 For registration, we create a database in Notion and design an online questionnaire that allows applicants to fill in their information using a third-party application called NotionForms.

  4. Select participants: Review the applications and select the participants that best fit your target audience and goals for the event. Make sure to communicate the selection process clearly to applicants. If possible, you should aim for a diverse group of backgrounds, expertise, gender and ability.

  5. Provide instructions: Once participants have been selected, provide them with instructions on what to bring, how to prepare, and what to expect during the Makeathon. Be sure to also provide information on any necessary safety protocols or materials. It is also helpful to create and share a code of conduct that explains how students are expected to behave, particularly with regard to respecting others.

  6. Confirm attendance: Confirm the attendance of selected participants to ensure that you have the right number of participants and that the event can proceed smoothly.

  7. Keep participants engaged: Engage with your participants leading up to the event by sharing information on the challenge, the location, and any other details they need to know. This will help to keep them excited and motivated to attend.

By keeping these steps in mind, you can effectively recruit and select participants for your Makeathon, ensuring a diverse group of individuals who are motivated and ready to tackle the challenge at hand.

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